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Loan period and fees

The standard loan period is one month unless otherwise stated. You receive a reminder by e-mail three days before you need to return material. You only receive first and second overdue notices when the loan period has expired and you must pay a fee. However, the reminder is not a condition for the subsequent collection of a fee. We send it to you as part of our service.

You can renew loans of material from the State and University Library / Aarhus University Library for up to one year, after which you must return the material regardless of the date you last renewed it. However, you can only renew an item if nobody else has reserved it.

Fees

Seven days after the due date of return, a fee of DKK 25 per title is incurred and you receive a reminder regarding the material. You can still renew it, but the fee remains payable.

If you fail to return the material or renew it 31 days from the due date, you incur an additional fee of DKK 25 per title and will be requested to replace the book.

This fee increases to DKK 200 if we need to send an invoice.

As of 18 April 2012, you can pay any fees online. For more details about paying, see Payment below.

Damages

If you fail to return borrowed material or return it in a damaged condition, you must reimburse any costs incurred by the library to repurchase or repair the material.

If we are unable to repurchase the material, you must pay an amount corresponding to the estimated price of the material (determined by the State and University Library) as well as a fee (in accordance with Act no. 340 of 17 May 2000 on Library Activities).

If the amount due exceeds DKK 200, you will be excluded from borrowing material until you make the payment.

Payment

You can pay fees and any subsequent damages as follows:

  • 1. Go to Your loans and see which part of any library debts you can pay online (currently fees only). We accept all common credit cards.
  • 2. We can send you an invoice.
  • 3. You can use net banking to pay the amount to registration no. 0216, account no. 4069038514. Remember to state your full name and CPR number.
  • 4. Go to the Information Centre at the State and University Library. We are open on weekdays 9.00–18.00 and Saturdays 11.00–14.00.

If you find the material, the State and University Library will refund the amount paid for damages when you return it. However, we do not refund fees.

Please also note that any fees you owe for materials belonging to other libraries at Aarhus University can also be paid online. As regards reimbursement fees, however, the different libraries may have individual payment terms. We would therefore refer you to the library that owns the material if you are unable to pay online.

Employees at Aarhus University

Special rules regarding fees and the return of material apply if you are an employee at Aarhus University. The loan period is still one month, after which you must either return the material or renew it via our website. However, the deadline for employees is longer than the standard seven days.